Board Members’ Activities
Name | Category | Activity | |
Anne | |||
Ad Exchange | |||
Coordinating timing of what ads with what groups when | |||
Group-specific MSCO program ads (different layout, artwork than flyers or in MSCO program) | |||
Competition Flyers | |||
Application | |||
Coordinating distribution; providing for distribution at rehearsals, concerts | |||
Create and submit print order and coordinate pick-up and delivery to rehearsal and concert | |||
Flyer cards | |||
Instructions | |||
Posters | |||
Concert Advertising Easel And Banners | |||
Bringing, setting up advertising Easel and banners for MSCO at LAUMC week before concert | |||
Create and submit print order and coordinate pick-up and delivery | |||
Creating/printing/replacing easel, easel, plastic poster announcemements, plastic banners as needed | |||
Getting permission for posting easel(s), banners, and other advertising material | |||
Storing Easel(s) and banners between concerts | |||
Taking down Easel after LAUMC concert | |||
Concert Receptions | |||
Coordinate reception help; Collecting and guarding donations after reception | |||
Deliver reception donations to treasurer | |||
Make and provide suggested donation signs for each reception table | |||
Provide and set up donation containers on each of the tables | |||
Provide clean (cheery) tableclothes, large and small plates, forks, knives, napkins at each concert | |||
Provide individual waters (Alayne) at each concert | |||
Provide reception food (currently all from La Placca Family Bakery in Ben Lomond, CA) for each concert | |||
Set up reception before concert warm-up rehearsal at each concert | |||
Tear down reception after each concert | |||
Concert Ticket Table | |||
Provide and set up table cloth for ticket table for each concert | |||
Set up all advertising materials on ticket table and provide any instructions needed to ticket takers | |||
Set up ticket table before concert warm up | |||
Per-Program Artwork | |||
Must be able to view program with artwork, and use artwork in different profiles (program, card flyers, posters, emailers) | |||
Reviewing candidates with selected members and choosing per-program artwork | |||
Selecting artwork candidates for programs, advertising for each concert | |||
Program Flyers | |||
8.5″x11″ Posters | |||
Basis for email | |||
Card Flyers | |||
Create and submit print order and coordinate pick-up and delivery to rehearsal and concert | |||
Posting and distributing at LAUMC | |||
Posting and distributing in surrounding communities | |||
Providing current concert posters for ticket tables at concerts | |||
Providing for distribution and rehearsals | |||
Programs | |||
Ad Exchanges | |||
Announcements | |||
Board Members and MSCOA information | |||
Competition | |||
Create and submit print order and coordinate pick-up and delivery to concert | |||
David’s Bio and Photo | |||
Donors | |||
Fundraising Campaign | |||
Guest Conductor’s Bio | |||
Next Season Programs | |||
Orchestra History Summary | |||
Orchestra Photos | |||
Other scpecial announcements | |||
Personnel | |||
Program Artwork | |||
Program Notes for each composer, piece | |||
Request for Donations | |||
Request for Volunteers | |||
Request inputs for personnel and donors | |||
Request review before printing and make updates as needed | |||
Soloist Bio and Photo | |||
This season’s Season Program Advertisement – all remaining programs, with soloists’, guests’ pictures | |||
Volunteers – Acknowledgements | |||
Season Flyers | |||
Need dates, times, venues, pieces, soloists, guest conductors, would like photos | |||
Preferably by last concert of season; Must have by first concert of season | |||
Select artwork, create flyers, create and submit print order, coordinate pickup and delivery to concerts | |||
Secretary | |||
Create & maintain board meeting minutes | |||
Doug | |||
Communicator | |||
Create ticket events & tickets | |||
Maintain web site | |||
Send pre-concert public mailings | |||
Track ticket sales | |||
Competition Flyers | |||
Put competition info on web site | |||
Concert Ticket Table | |||
Provide cash box with appropriate change | |||
Provide will-call lists | |||
Librarian | |||
Buy music | |||
Copy parts | |||
Distribute parts | |||
Rent music | |||
Return rentals | |||
supply parts for contractors | |||
Treasurer | |||
Bookkeeping | |||
Collect dues | |||
Contractor information & reporting | |||
Distribute contractor payments | |||
Give board Reports | |||
Maintain cash box | |||
pay misc. bills | |||
process & acknowledge donations | |||
Renew ASCAP/BMI licensing | |||
Renew insurance | |||
Submit CA Atty General report | |||
Submit CA Secy of State report | |||
Submit federal & state tax returns | |||
Jane | |||
Communicator | |||
Articles in community newspapers | |||
Editorial help (programs, flyers) | |||
Entered (successfully) KDFC’s Neighborhood Arts Spotlight | |||
Frequent e-mails soliciting new players (particularly strings) | |||
Represent interests, give information at Board meetings of my area (Menlo Park, Portola Valley, Palo Alto, Atherton) | |||
Concert | |||
Provide flowers for soloists | |||
Publicity | |||
Post concert notices on CMNC list | |||
Post flyers (many) in my sphere | |||
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