| Name |
Category |
Activity |
| Anne |
|
|
|
Ad Exchange |
|
|
|
Coordinating timing of what ads with what groups when |
|
|
Group-specific MSCO program ads (different layout, artwork than flyers or in MSCO program) |
|
Competition Flyers |
|
|
|
Application |
|
|
Coordinating distribution; providing for distribution at rehearsals, concerts |
|
|
Create and submit print order and coordinate pick-up and delivery to rehearsal and concert |
|
|
Flyer cards |
|
|
Instructions |
|
|
Posters |
|
Concert Advertising Easel And Banners |
|
|
Bringing, setting up advertising Easel and banners for MSCO at LAUMC week before concert |
|
|
Create and submit print order and coordinate pick-up and delivery |
|
|
Creating/printing/replacing easel, easel, plastic poster announcemements, plastic banners as needed |
|
|
Getting permission for posting easel(s), banners, and other advertising material |
|
|
Storing Easel(s) and banners between concerts |
|
|
Taking down Easel after LAUMC concert |
|
Concert Receptions |
|
|
|
Coordinate reception help; Collecting and guarding donations after reception |
|
|
Deliver reception donations to treasurer |
|
|
Make and provide suggested donation signs for each reception table |
|
|
Provide and set up donation containers on each of the tables |
|
|
Provide clean (cheery) tableclothes, large and small plates, forks, knives, napkins at each concert |
|
|
Provide individual waters (Alayne) at each concert |
|
|
Provide reception food (currently all from La Placca Family Bakery in Ben Lomond, CA) for each concert |
|
|
Set up reception before concert warm-up rehearsal at each concert |
|
|
Tear down reception after each concert |
|
Concert Ticket Table |
|
|
|
Provide and set up table cloth for ticket table for each concert |
|
|
Set up all advertising materials on ticket table and provide any instructions needed to ticket takers |
|
|
Set up ticket table before concert warm up |
|
Per-Program Artwork |
|
|
|
Must be able to view program with artwork, and use artwork in different profiles (program, card flyers, posters, emailers) |
|
|
Reviewing candidates with selected members and choosing per-program artwork |
|
|
Selecting artwork candidates for programs, advertising for each concert |
|
Program Flyers |
|
|
|
8.5″x11″ Posters |
|
|
Basis for email |
|
|
Card Flyers |
|
|
Create and submit print order and coordinate pick-up and delivery to rehearsal and concert |
|
|
Posting and distributing at LAUMC |
|
|
Posting and distributing in surrounding communities |
|
|
Providing current concert posters for ticket tables at concerts |
|
|
Providing for distribution and rehearsals |
|
Programs |
|
|
|
Ad Exchanges |
|
|
Announcements |
|
|
Board Members and MSCOA information |
|
|
Competition |
|
|
Create and submit print order and coordinate pick-up and delivery to concert |
|
|
David’s Bio and Photo |
|
|
Donors |
|
|
Fundraising Campaign |
|
|
Guest Conductor’s Bio |
|
|
Next Season Programs |
|
|
Orchestra History Summary |
|
|
Orchestra Photos |
|
|
Other scpecial announcements |
|
|
Personnel |
|
|
Program Artwork |
|
|
Program Notes for each composer, piece |
|
|
Request for Donations |
|
|
Request for Volunteers |
|
|
Request inputs for personnel and donors |
|
|
Request review before printing and make updates as needed |
|
|
Soloist Bio and Photo |
|
|
This season’s Season Program Advertisement – all remaining programs, with soloists’, guests’ pictures |
|
|
Volunteers – Acknowledgements |
|
Season Flyers |
|
|
|
Need dates, times, venues, pieces, soloists, guest conductors, would like photos |
|
|
Preferably by last concert of season; Must have by first concert of season |
|
|
Select artwork, create flyers, create and submit print order, coordinate pickup and delivery to concerts |
|
Secretary |
|
|
|
Create & maintain board meeting minutes |
| Doug |
|
|
|
Communicator |
|
|
|
Create ticket events & tickets |
|
|
Maintain web site |
|
|
Send pre-concert public mailings |
|
|
Track ticket sales |
|
Competition Flyers |
|
|
|
Put competition info on web site |
|
Concert Ticket Table |
|
|
|
Provide cash box with appropriate change |
|
|
Provide will-call lists |
|
Librarian |
|
|
|
Buy music |
|
|
Copy parts |
|
|
Distribute parts |
|
|
Rent music |
|
|
Return rentals |
|
|
supply parts for contractors |
|
Treasurer |
|
|
|
Bookkeeping |
|
|
Collect dues |
|
|
Contractor information & reporting |
|
|
Distribute contractor payments |
|
|
Give board Reports |
|
|
Maintain cash box |
|
|
pay misc. bills |
|
|
process & acknowledge donations |
|
|
Renew ASCAP/BMI licensing |
|
|
Renew insurance |
|
|
Submit CA Atty General report |
|
|
Submit CA Secy of State report |
|
|
Submit federal & state tax returns |
| Jane |
|
|
|
Communicator |
|
|
|
Articles in community newspapers |
|
|
Editorial help (programs, flyers) |
|
|
Entered (successfully) KDFC’s Neighborhood Arts Spotlight |
|
|
Frequent e-mails soliciting new players (particularly strings) |
|
|
Represent interests, give information at Board meetings of my area (Menlo Park, Portola Valley, Palo Alto, Atherton) |
|
Concert |
|
|
|
Provide flowers for soloists |
|
Publicity |
|
|
|
Post concert notices on CMNC list |
|
|
Post flyers (many) in my sphere |
|
|
| Visit Sequoias to encourage concert attendance |
|
|
|
|
